Pre-pandemic, companies had
negative perceptions of workplace digitization, however digitization, however although hybrid work has prompted a shift
among employees and wanted to modify their operations, still
only a tenth of them have access to automation tools. The recent COVID-19
pandemic has accelerated digitalization trends, whereas intensifying the
importance of worker resilience and well-being in adapting to widespread job and technological disruption.
With the changes in workplace
conditions, environmental conditions, work from home requirements the need to
workplace digitization will become a necessity for all the companies
eventually.
Based on a study by ncbi.nlm.nih.gov, organizations and their leaders be aware of the causeless adverse effects of
technological modification and digital transformation on workers and mitigate
impacts on work-related health and well-being through promoting resilience and
flexibility among people and groups with requisite
support.
Hybrid working culture is quickly changing the norm for
businesses trying to line up operations within the Post-Covid
era. One of the main tasks facing businesses today is to make best use of
innovative technologies and services to better enable their people to work
smarter. To ensure long term success, staff retention and ongoing
competitiveness businesses must listen to and embrace the demands of their
workforce. The digital workplace can no longer be an aspiration for businesses
– it needs to be an imminent reality according to a research from Ricoh Europe.
Also Read:: Top Jobs Trends by 2023
With changes of tasks and occupation
as new technologies are creating new process and job roles, here are the 6
important reasons for every organization to invest in Digital workplace.
1. Job Satisfaction
Job satisfaction is a feeling for an
employee about job. An individual’s job environment i.e. workplace a one of the
key elements as job satisfaction affects one’s life satisfaction as whole.
With the introduction of new
technologies and development there is an extensive impact on the digitization
processes of enterprises. These corresponding changes and developments require important
implementation efforts within the long run. To sustain organizations’
competitive advantage traditional business models, need to be compelled with
new business models and processes need. Hereby, job satisfaction is one in
every of the key predictors for enterprise effectiveness. Job Satisfaction
represents more an attitude than behavior.
2. Work Life Balance
As per the research done by Science Direct on Influence of Digitization on Employee satisfaction Work-life-balance problems play a vital role in the positive impact of employee satisfaction. Digital technologies can be used to develop flexible forms of work, like telework settings.
Infact as we
have seen during the pandemic flexible working resulted in positive aspects and
if companies do the digitization in the correct way, employees can work
anywhere from the world.
3 3. Improved Internal Communication and
Collaboration:
Digitalization has modified internal communication in many alternative ways. On the one hand, it allows quick, a lot of data exchange and higher collaboration. On the other hand, it presents us with the challenge of addressing this transformation within the right approach.
Collaboration can be improved by using collaboration tools, create central repository for storing and sharing documents. Use of effective tools makes it easy to collaborate, communicate and get work done effectively among the team members.
4. Lower HR cost
Companies could ably cut additional expenses
with the use of effective digital tools in HR department.
By reducing the number of your time
spent on unneeded tasks, shrinking the possibilities of human error, and
permitting additional people specifically clients to be involved in projects
companies can work efficiently.
HR professional can further analyze
there workflows, pain points and cost centers and adopt platforms and tools
that can solve their problems and additionally reduce expenditure. Some of the
common workflows that could be automated are:
- Recruitment
- Onboarding
- Performance management
- Payroll
- Training
- Workforce planning
5. Reduce paper Usage
Shift to a digital workplace will facilitate cut back the reliance on paper and save further prices for printing, storing, maintenance, filing, etc.
Going
paper-free helps you cut back an enormous quantity of paper waste from the
surroundings and serving to you cut back thousands of paper sheets monthly.
6. Work Autonomy
Employee autonomy refers to the control or freedom they have scheduling their work and the process when completing them.
Digitization can have two different types of effects on the working environment. Firstly, due to communication technologies, automation and modern information worker autonomy can be increased. As per the research done by Research gate on Digitization changes the workplace, Cloud computing is a large in centralized information storage and decentralized information access, which gives employees the possibility of faster communication and easy sharing of work related information from different places in real time.
6What Does Digital Workplace involves?
- Communication and messaging apps
- Documentation sharing and storage
- Cloud storage tools
- Knowledge management system
- Corporate intranet platforms
- Internal Wiki
- Content management systems
- Internal and external SharePoint