6 Digital Workplace Benefits for Businesses - Whisper Trend

6 Digital Workplace Benefits for Businesses

Digital Workplace



Pre-pandemic, companies had negative perceptions of workplace digitization, however digitization, however although hybrid work has prompted a shift among employees and wanted to modify their operations, still only a tenth of them have access to automation tools. The recent COVID-19 pandemic has accelerated digitalization trends, whereas intensifying the importance of worker resilience and well-being in adapting to widespread job and technological disruption.


With the changes in workplace conditions, environmental conditions, work from home requirements the need to workplace digitization will become a necessity for all the companies eventually.

Based on a study by ncbi.nlm.nih.gov, organizations and their leaders be aware of the causeless adverse effects of technological modification and digital transformation on workers and mitigate impacts on work-related health and well-being through promoting resilience and flexibility among people and groups with requisite support.


Hybrid working culture is quickly changing the norm for businesses trying to line up operations within the Post-Covid era. One of the main tasks facing businesses today is to make best use of innovative technologies and services to better enable their people to work smarter. To ensure long term success, staff retention and ongoing competitiveness businesses must listen to and embrace the demands of their workforce. The digital workplace can no longer be an aspiration for businesses – it needs to be an imminent reality according to a research from Ricoh Europe.

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With changes of tasks and occupation as new technologies are creating new process and job roles, here are the 6 important reasons for every organization to invest in Digital workplace.


 1. Job Satisfaction

Job satisfaction is a feeling for an employee about job. An individual’s job environment i.e. workplace a one of the key elements as job satisfaction affects one’s life satisfaction as whole.

With the introduction of new technologies and development there is an extensive impact on the digitization processes of enterprises. These corresponding changes and developments require important implementation efforts within the long run. To sustain organizations’ competitive advantage traditional business models, need to be compelled with new business models and processes need. Hereby, job satisfaction is one in every of the key predictors for enterprise effectiveness. Job Satisfaction represents more an attitude than behavior.

Also Read: Take Advantage Of The 5 Best Job Search Apps For Iphone And Android

2. Work Life Balance  

As per the research done by Science Direct on Influence of Digitization on Employee satisfaction Work-life-balance problems play a vital role in the positive impact of employee satisfaction. Digital technologies can be used to develop flexible forms of work, like telework settings.

Infact as we have seen during the pandemic flexible working resulted in positive aspects and if companies do the digitization in the correct way, employees can work anywhere from the world.

 

Also Read:: How to create a Culture of Innovation in the Workplace

3  3. Improved Internal Communication and Collaboration:

Digitalization has modified internal communication in many alternative ways. On the one hand, it allows quick, a lot of data exchange and higher collaboration. On the other hand, it presents us with the challenge of addressing this transformation within the right approach.

Collaboration can be improved by using collaboration tools, create central repository for storing and sharing documents. Use of effective tools makes it easy to collaborate, communicate and get work done effectively among the team members.

 

     4. Lower HR cost

Companies could ably cut additional expenses with the use of effective digital tools in HR department.

By reducing the number of your time spent on unneeded tasks, shrinking the possibilities of human error, and permitting additional people specifically clients to be involved in projects companies can work efficiently.

HR professional can further analyze there workflows, pain points and cost centers and adopt platforms and tools that can solve their problems and additionally reduce expenditure. Some of the common workflows that could be automated are:

  •       Recruitment
  •       Onboarding
  •       Performance management
  •       Payroll
  •       Training
  •       Workforce planning

 

5. Reduce paper Usage

According to hubshare.com, firms with annual revenue between $500k and $1 million will save the maximum amount as $40k p.a. by shift to digital document management.

Shift to a digital workplace will facilitate cut back the reliance on paper and save further prices for printing, storing, maintenance, filing, etc.

Going paper-free helps you cut back an enormous quantity of paper waste from the surroundings and serving to you cut back thousands of paper sheets monthly.


6. Work Autonomy


Employee autonomy refers to the control or freedom they have scheduling their work and the process when completing them.

Digitization can have two different types of effects on the working environment. Firstly, due to communication technologies, automation and modern information worker autonomy can be increased. As per the research done by Research gate on Digitization changes the workplace, Cloud computing is a large in centralized information storage and decentralized information access, which gives employees the possibility of faster communication and easy sharing of work related information from different places in real time.

 

6What Does Digital Workplace involves?

  • Communication and messaging apps
  • Documentation sharing and storage
  • Cloud storage tools
  • Knowledge management system
  • Corporate intranet platforms
  • Internal Wiki
  • Content management systems
  • Internal and external SharePoint

Upcoming Workplace Digitization Trends in 2022

1. Hybrid and Remote working

Most of the organizations are adopting Hybrid or remote working. As per a survey by Gartner, the number of remote employees will increase by two thirds of digital employee by 2023.

2. Cost Optimization


With adaptation of modern technology and automation, companies have opportunities to reduce unnecessary expenditure on IT.


3. Cloud Based Solutions

In in the last two years it has seen companies migrating business applications to the cloud.
Cloud applications have become a necessity for the companies to enable employees working from remote.